At Virginia Humanities, we are wholly invested in cultivating a staff that embodies our commitment to inclusion, which is increasingly reflected in our cultural programming statewide. We deeply value the voices and work of marginalized communities and strongly encourage applicants who represent the diverse and intersecting identities that contribute to the fabric of Virginia.
We are a department of the University of Virginia and offer a dynamic work environment with a dedicated staff, excellent benefits and an impressive array of public programming including the Virginia Festival of the Book, With Good Reason radio program, Encyclopedia Virginia, the Virginia Folklife Program, grants and fellowships, and more.
The University of Virginia is an equal-opportunity employer.
Associate Director of Institutional Relations
Virginia Humanities seeks an Associate Director of Institutional Relations to provide strategic leadership and management of all advancement relationships with institutional funders, which includes corporations, foundations, and government agencies. This includes identifying local, regional and national prospects; liaising with corporate and foundation contacts; writing proposals for funding; and coordinating cross-programmatic funding pursuits. Reporting to the Director of Advancement, the Associate Director of Institutional Relations proactively engages the Virginia Humanities board, program directors, and advancement/executive teams to identify opportunities for institutional support, matching strategic priorities with potential funders. This position works with colleagues to cultivate, coordinate and request support from corporations and foundations, then stewards relationships by regularly reporting progress to investors.
The Associate Director of Institutional Relations maintains and grows a diverse portfolio of institutional partners ensuring sustained and expanded investment in Virginia Humanities and its programs. This position aligns closely with the Corporate and Foundation Relations department of UVA Advancement, leveraging UVA resources and advocating for Virginia Humanities’ fundraising needs and opportunities. A bachelor’s degree with at least three years of experience is required. Competitive candidates will have exemplary organizational, written/oral communications and project management skills; a high degree of efficiency and accuracy; the ability to welcome and engage diverse stakeholders; and an eagerness to respond to the goals of corporate and foundation partners to increase their commitment to Virginia Humanities. Experience working on an advancement team, including proficiency working with University of Virginia (UVA)’s Advance system or a similar database, and/or with foundations is preferred. Proven skills in writing and editing in a professional setting is required.
Media Editor, Encyclopedia Virginia
Virginia Humanities is seeking a media editor to join our Encyclopedia Virginia (EV) team. The digitally born Encyclopedia Virginia is a free, reliable, multimedia resource that attempts to tells the inclusive story of Virginia for students, teachers, and communities that seek to understand how the past informs the present and the future. We believe that telling the inclusive story of Virginia requires a self-awareness of our own biases, cultural sensitivity, honoring multiple perspectives, seeking out sources that have been overlooked by the mainstream, continually reviewing our editorial methods and practices, and actively working to expand and complicate mainstream historical narratives.
We are seeking a colleague who can identify, locate, and describe relevant media objects. The media editor will coordinate with the project’s editor and assistant editor to integrate media into finished entries. Ideal candidates will have experience with a wide range of visual material culture, including photographic media, paintings, engravings, etchings, and other prints; sculpture; historic artifacts and ephemera; manuscript material; audio and video excerpts; virtual tours and other digital formats. Since EV is an ever-evolving site, we are seeking a creative and organized media editor who can anticipate media needs as well as envision new ways to use or improve our site. Because public history is key to our mission, the media editor must be able to write and speak to a variety of audiences at conferences, schools and across social media platforms, to represent who we are and what we do.
The media editor reports to the Encyclopedia Virginia director.
We are seeking a media editor who is…
- A Detail-oriented researcher and writer who can create compelling, concise, and well-written captions.
- Passionate about the potential role of public history in society.
- A creative think with innovative ideas and strategies to help amplify Virginia’s stories.
- The ability to recognize that not all voices have been included in the historical narrative.
Virginia Humanities seeks a dependable and enthusiastic colleague to join our dynamic team as Advancement Associate. With special attention to donor stewardship, prospect research, data management, and cultivation events, this person will help build authentic relationships between Virginia Humanities and its growing donor base. The ideal candidate will also help imagine and implement new strategies for engaging diverse audiences in the opportunity to support Virginia Humanities philanthropically encouraging modest and first-time donations as well as deepening our connection with long-term and high-level donors.
Reporting to the Director of Advancement, the Advancement Associate is responsible for maintaining accurate donor records and mailing lists, conducting prospect research to identify and support fundraising opportunities, developing and managing the advancement team calendar and inclusive donor stewardship plan, managing all print and electronic advancement communications (including appeals and solicitations, stewardship and cultivation materials, and donor acknowledgment letters), providing administrative support to the advancement team, and reporting regularly on donation activity to colleagues and board leadership.
The Associate will serve as Virginia Humanities’ primary point person for the Advance database, ensuring standards of donor data accuracy and confidentiality are upheld, mailing lists and reports are generated efficiently and accurately, and all communication with and about donors reflects preferences. Additionally, the Associate will support Virginia Humanities-wide stewardship and cultivation events, which vary in scale, frequency, style, and location across the state. The Associate should be comfortable with a wide range of tasks, from implementing a complex event invitation mailing to representing Virginia Humanities as a welcoming and knowledgeable event greeter.
Qualified candidates must have a bachelor’s degree with at least three years of experience. Competitive candidates will have exemplary organizational, writing, and project management skills; a high degree of efficiency and accuracy; the ability to solve problems, anticipate challenges and opportunities, and take initiative when completing projects; and an eagerness to work with each donor and prospect to increase their commitment to Virginia Humanities. Experience working on an advancement team, including proficiency working with UVA’s Advance system or a similar database, is preferred. Proven skills in writing and editing, coordinating large-scale mailings, planning special events, or customer service is a plus.
Director of Finance
We are seeking a Director of Finance. As the finance leader for the organization, this position assumes responsibility and oversight for strategic budget and financial forecasting and planning for Virginia Humanities. This role reports to and works with Virginia Humanities’ Executive Director and is responsible for reporting on the financial operations of Virginia Humanities to the Office of the University of Virginia Provost and other entities as designated by the Executive Director. The Director of Finance will work with the Executive Director, the Treasurer of the Virginia Humanities Board, and program area heads to create, manage, and report on an annual operating budget of approximately $8M.
- Work with and advises Executive Director to develop and submit annual unit budget to the Office of the Provost and develop and update a Multi-year Financial Plan in Adaptive
- Identify and execute efficient workflow and process improvement initiatives on all the tasks and adopts, communicates, and documents best practices with those tasks
- Manage and supervise finance and business unit and staff
- Complete quarterly financial reports of income and expenses in a timely manner for review before and during quarterly Board meetings in consultation with the Board Treasurer
- Attend University-wide fiscal manager meetings and report to Executive Director and other effected parties on important developments
- Conduct financial and data analysis of operations and provide financial reports to Executive Director and other parties as needed, or requested
- Report on all financial transactions including payables and receivables and maintain general ledger accounts
- Monitor allocations of endowment funds and gifts, grants, awards, and subventions from federal agencies, private foundations, and other entities
- Maintain internal controls to assure adherence to current accounting and GAAP standards and university fiscal policies and procedures
- Work with program directors, principal investigators, and the University’s Office of Sponsored Programs to submit proposals through ResearchUVA Powered by Huron and ensure labor distribution is properly calculated
- Review contracts prior to submission to the Office of Procurement
- Process purchase orders for services and goods
- Liaise with Human Resources to hire students and temps
- Work with Human Resources to research issues and give input to Executive Director
- Manage annual external audit process
- Serve as a member of leadership advisory team providing consultation to Executive Director
Coordinator, Virginia Indian Programming
The Coordinator works with Virginia’s State and Federally recognized Indian Tribes, learning from them how Virginia Humanities can best serve Virginia’s First Peoples and connecting Tribes and their representatives to Virginia Humanities’ resources, programs, and opportunities to support their needs. To be successful, the coordinator must maintain sustained and ongoing connection with each of Virginia’s Tribes. This involves showing up, listening, and determining with tribes what needs Virginia Humanities can help support.
In addition to building and maintaining relationships and trust with Virginia’s Tribes, the coordinator will:
- Create and manage paid internship and fellowship opportunities for Virginia Tribal members to support capacity-building opportunities such as cultural documentation and archiving efforts, grant writing and reporting strategies, and other needs;
- Serve as a coordinator of efforts between Tribes and Virginia Humanities Staff and Programs to support content creation and education resources about individual Tribal histories, past and present, ensuring that these resources represent Native perspectives on Virginia history and that specifically honor Native voices and perspectives;
- Assist Virginia Tribes with pursuing Virginia Humanities resources (e.g. grants) to support their own programs, archiving needs, and creation/revision of educational resources and exhibitions;
- Consult with Virginia Humanities staff and Virginia Indian Tribal representatives to support educational opportunities and needs at elementary, secondary, and higher education levels;
- Maintain awareness of work being done in other areas of the state around Native studies and issues, including from Indigenous Studies efforts at Virginia colleges and universities and other non-Tribal entities and organizations involved in Native issues and affairs; convene Virginia Indian Tribal representatives as an intertribal advisory committee for the sole purpose of advising Virginia Humanities on its current work and possible future work with Native communities; collaborate with Tribal representatives to develop exhibits, publications, oral histories, conferences, and other initiatives to educate Virginians about Tribal history and culture.
Manager, Virginia Festival of the Book
The Manager of the Virginia Festival the Book at Virginia Humanities supervises key projects and activities related to the Festival, including logistics, partnering, and physical and virtual implementation of programs. The Manager is responsible for supervising dedicated Festival volunteers and coordinating efforts with Virginia Humanities program, communications, finance, and advancement staff. The Manager supports the Center for the Book’s statewide program mission to unite communities of readers, writers, artists, and book lovers in a special event held each March.
In the leadup to March, and with support from Virginia Humanities staff, interns, and volunteers, the Manager will coordinate a multi-date event schedule of engaging programming for adults and youth in a variety of genres. At other times of the year, the Manager will create partnerships and scout new in-kind sponsorships, support fundraising goals, work with events venues, hire and recruit staff and volunteers, and refine the work plan.
The Manager of the Virginia Festival of the Book reports to the Director of the Virginia Center for the Book at Virginia Humanities and is responsible for upholding all policies of the organization and the University of Virginia; supporting the organization’s strategic plan; gathering data and evaluations for compliance with UVa and federal reporting; participating in and executing robust fundraising and communications plans for the Festival; and working in collaboration with a variety of volunteers, stakeholders, committee members, hosting organizations, and sponsors.